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3.2 Notifications

Once a Port call has been established by the reporting organisation, it shall include: the information is provided by means of notification formalities, i.e. notifications. One the declaration corresponds to a single set of data, such as arrival, departure, cargo, or crew records.

Review notifications related to port operations Notification view. View opens when you select your port or port area Port call Port calls view.

The port organisation does not normally add or send a Port call notifications. However, the notifying organisation may delegate to the port: processing of the following declarations:

WAR- Waste delivery receipt on arrival
ATA - Actual Time of Arrival
ATD - Actual Time of Departure.

The delegation shall concern only a specific Port call and its delegated notification. For other notifications, the port shall consider: information sent by the reporting organisation.

Port call Notifications View

In the notification view you can view the basic information about the Port call and related notifications. If a port has a delegated WAR, ATA or ATD notification, you can also process the delegated notification here In view.

Port call information

The following are shown on the left side of the Notifications View: basic port call information, if provided:

Port call identifier, i.e. Visit ID
vessel name
ice class established in Finland
port or UN/LOCODE code
part of the port
berth
ETA
ETD
previous port
Next port
A reporting organisation that has delegated WAR, ATA or ATD to the port.

There may also be a comment about port operations, such as: an indication of the missing or obsolete ship certificate.

Notification card and declaration mode

Each notification is presented in its own card. Notification card visible:

abbreviation of the declaration
name of declaration
state of the declaration
Time or dispatch information
the time of dispatch of the notification sent or the latest; update time
the organisation which sent the notification.

The port normally reviews the notifications sent by the reporting organisation notifications. A delegated WAR, ATA or ATD notification can be used as a card: show also the following spaces:

Late- the time limit for the notification shall be: Ended
Draft- the notification is: on Port call as a draft but not yet sent
Sent- The announcement has been sent.

The text displayed on the notification card indicates when the notification should: send or when it was sent.

Port call Notifications to be considered and delegated

Part of the notification of a Port call is given for all Port calls and Part only where the information, function or condition concerned: Port call.

The port organisation can view its own port or port area for port services notifications. Notification is normally provided by: the reporting organisation.

All Port calls shall include at least the following: declarations:

NOA - Notice of pre-arrival
DUE- Ship's master or fairway fee declaration
ATA - Actual Time of Arrival
NOD - Notice of pre-departure
ATD - Actual Time of Departure.

The port does not normally add, modify or send notifications. However, the notifying organisation may delegate to the port the following: processing of notifications:

WAR- Waste delivery receipt on arrival
ATA - Actual Time of Arrival
ATD - Actual Time of Departure.

The delegation shall concern only a specific Port call and its delegated notification. The port cannot handle other reporting organisations declarations of responsibility.

Delegated ATA and Conditions for ATD notification

Before sending a Delegated ATA notification, check that: the reporting organisation has sent to the Port call:

NOA notification
A DUE ad.

Before sending a Delegated ATD notification, check that: the reporting organisation has sent a Port call; NOD notification.

The notifying organisation shall be responsible for confirming the arrival. NOA notification and confirmation of departure with NOD notification. ATA or The delegation of the ATD notification does not transfer validation to the port.

When a port sends a notification, the port shall respond: the accuracy of the information added to the declaration. Check information carefully prior to dispatch. Do not add personal data other than the fields where they are requested separately.

After sending the notification, the NEMO shall consist of: the response. No separate acknowledgement of receipt by the Authority necessarily send.

Detailed instructions for filling in the delegated declarations can be found in WAR, ATA and ATD notifications.

Entry into force verification of departure confirmation

The notification organisation shall confirm arrival when all other: the arrival declarations required for the Port call concerned; Sent. Confirmation is given by NOA prior to ATA notification This is the case.

Similarly, the reporting organisation confirms the departure when all other the necessary departure declarations have been sent. Confirmation is given by NOD prior to sending ATD.

Delegation of ATA or ATD does not transfer NOA or The confirmation of the port with the NOD notification.

If ATA notification is delegated to port, check before it sending that NOA and DUE notifications have been sent. If ATD notification is delegated to port, check before sending it, that the NOD notification has been sent.

Delegated filling, sending and updating the notification

The delegated WAR, ATA or ATD notification is shown in the Port call Notification view.

Your organisation will not add a delegated notification to the Port call itself. Handle the delegated notification shown in the Notifications View.

This is how you open the notification:

OpenPort calls- The view.
Pick a port call.
Open a notification to the port of delegated WAR, ATA or ATD card.

The status of the delegated declaration and the available functions are shown in the report-specific view.

There may be several WAR notifications at the same Port call. Each the declaration has its own reference number (LRN), which distinguishes notifications from each other.

Delegated notification deadline

Follow the sending of the Delegated WAR, ATA or ATD time limit. The deadline varies according to the type of notification and the situation.

Check the deadline and possible derogations from the authorities the provisions and the instructions of that notice.

Delegated filling, sending and updating the notification

Part of the data in the delegated declaration is mandatory and part is completed only as appropriate. New fields may appear on the form or sections based on your choices.

Data are recorded automatically during filling the draft notification.

This is how you fill out and send a notification:

Open to port a delegated WAR, ATA or ATD notification Notification- In the view.
Please fill out the missing information on the form.
If necessary, go to different sections of the form the list of contents.
Check warning messages indicating missing or missing data to be corrected. The warning arrow will give you direct access to that at the field.
Check and correct pre-filled information.
Check the MAI section.
PressSend.

The status of the notification sent changes in the notification view Sent.

If the information in the delegated declaration needs to be corrected and the declaration updating is allowed, open the sent notification, correct the information; and Please re-send the notification.

Delegated fields, tables and annexes to the declaration;

If necessary, add a new field or section to the delegated notification by pressing Add.

Remove unnecessary field or partition by pressing Remove It's a trash can.

In the table you can:

add a new row with the Add button
open a row for editing with the Edit button (pen icon)
remove an incorrect row with the Remove button (trash icon).

If necessary, press the attachment file to add to the notification Download File. Select a file from your device and confirm the download.

Notification form settings

You can change Reporting formalities settings, the extent to which the information contained in the declaration is shown on the form.

Open the main menu profile Menu and select Settings. The following options are available:

Only relevant fields- form shows Data fields required in Finland only
Only filled fields- form shows only those fields with information
Show instructions- form shows field-specific guidance and description texts.

The settings change the way the information is presented. They do not change the declaration content.

Form fields, tables and annexes;

If necessary, insert a new field or section by pressing Add.

Remove unnecessary field or partition by pressing Remove It's a trash can.

In the table you can:

add a new row with the Add button
open a row for editing with the Edit button (pen icon)
remove an incorrect row with the Remove button (trash icon).

If necessary, press the attachment file to add to the notification Download File. Select a file from your device and confirm the download.

Notification header and answer information (RES + FRM)

Each notification shall relate to its identification, transmission and the title and answer information required for processing.

MAI contains the title of the notification to be sent. After sending the notification, it shall consist of: RES + FRM section containing notification processing .

Information:

the notification is linked to the correct port operation; and to the notifier
initial notification and subsequent updates; identified
the notice is transmitted to the hearing in the correct form;
the response to the hearing is linked to the right notification
Show whether the declaration is accepted or required measures.

MAI, RES + FRM sections appear as part of the notification form the specific view.

MAI - Title of declaration

The MAI section contains a declaration for identification, transmission and information necessary for monitoring. These include:

identification of the declaration and Port call;
type of declaration
information on the notifier.

NEMO automatically forms a Port call for the MAI section, on the basis of the declaration and the organisational information of the user. MAI section the information cannot be changed by means of a notification form.

RES - Title of reply

The RES section includes a response to identification and original the information necessary to link the declaration. These include: For example:

response identifier
response type
authority that issued the response
a reference to the declaration to which the reply relates.

The information in the RESS section cannot be changed.

FRM - Answer notification

The FRM section contains the outcome of the notification process. It shows:

state of the handling of the declaration;
any additional information;
virheet
varoitukset.

Error information may also indicate the field or row of tables of the declaration, to which the feedback relates.

The data for RES and FRM sections cannot be changed.

Delegated verification of the response to the notification

Once you have sent a notification, check it a response from the reporting perspective.

On the basis of the answer, the following action:

If the declaration is:approved, answer no changes need to be made.
If the declaration is:was given conditional approval, check the additional information and any follow-up to the reply.
If the declaration is:rejected or incomplete, check the reported errors, correct the notification and send it Again.
Also check the warnings and assess whether they require data repair.

The accepted FRM reply confirms that the notification has been accepted to be discussed. This does not, as such, mean a decision on the ship's liquidation, a permit of departure or any other separate decision of the authority.

Sent notification summary PDF storage

You can save the sent notification for the data summary PDF. The summary shall contain and present the information transmitted by the notification the structure corresponding to the notification form.

This way you save your PDF file:

SelectNotification-sent from view the statement you want to record.
PressPrint PDF.
In print dialog select targetSave PDF formator equivalent to your operating system Option.
Vahvista tallennus.

The notification may appear in the preview as small size, and not preview scale correctly in all operating systems. Recorded In PDF, the ad appears in the right size.

Your PDF file will be stored on your device and contains a notification sent information.

Delegated deletion of the notification;

Delete WAR notification if no longer needed or added incorrectly, and if Remove is: available.

ATA and ATD notifications cannot be removed from Port calls.

In this way, you delete a transferable notification:

OpenPort calls- The view.
Open the port call you want.
Open a delegated declaration to be deleted.
PressRemove.

You will see that the deleted notification is no longer visible during the Port call.