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1.5 Received Delegations

A port organisation may receive a reporting organisation for: delegated port calls. Delegation received means that your organisation processes and sends it delegated on behalf of the notifying organisation.

The information on the ship's Port call shall be given to NEMO in the form of declarations. Each the declaration contains one set of data such as arrival, departure, cargo or crew records.

Port calls and notifications are dealt with in Chapter 3.1 Port calls and 3.2 Notifications

Before the notifying organisation delegates port call notifications to your organisation, it must agree with your port organisation delegation and related responsibilities.

The following notifications may be delegated to the port organisation:

• WAR- Waste delivery receipt on arrival

• ATA - Actual Time of Arrival

• ATD - Actual Time of Departure

As owner of the Port call, the notifying organisation remains responsible for: the Port call and its declarations as a whole.

Note:

• Several delegated acts may be adopted for the same port operation.

• The addressee of the delegation shall only deal with delegated acts: notifications.

• Delegated notification cannot continue to be delegated to another the organisation.

Summary on delegated acts received

You can view the delegations received by your organisation Deletions view.

• opens from the main menuMenu

• selectManagement of delegated acts

In the Delegation received table one line corresponds to one delegation per Port call. The table shows:

• Port call identifier (Visit ID)

• the name of the organisation which issued the delegation;

• Delegated Notices (WAR, ATA, ATD)

Note:

• The delegations received may be considered but may not: edit.

• If the notifying organisation changes the delegation, your organisation e-mail is sent to the contact person.

This will remove the delegation

• select delegation to delete and press Remove

• confirm the deletion

• receive a notification confirming the deletion of the delegation

Before deleting the delegation, please contact and agree the notifying organisation owning the Port call.

Delegated declaration procedure

In the main menu Port calls view you can view Port calls to which your organisation has been notified.

Select a Port call and go to Notification view. You will see the notifications delegated to your organisation and the name of the delegating organisation.

Select the notification you want to process.

Read more detailed instructions for handling notifications in Chapter 3.2 Announcements.